Your privacy is important to us at Chiltern Evangelical Church. Under data protection legislation, we need to let you know how we care for your information.

Chiltern Evangelical Church is the Data Controller and can be contacted by via email at

Data we collect and how we handle it

Church members and those in contact with the church

Your name, contact details and other information you provide to us may be stored electronically or securely in paper form. If you are a member of the church, attend Mainly Music Toddlers, Adventures Youth Group or any of the more occasional events the church puts on then we may collect data about you in order to organise and run the activity safely.

To enable us to provide adequate pastoral support to you and your family, the church may record information which may be regarded as sensitive. This information will be stored securely, either electronically with password protection, or in locked draws or cabinets. This information will NOT be disclosed to anyone else without your consent, except as required by Law.

Church membership database

Your name and contact details will be entered into our church membership database which is stored electronically and accessible only by authorised users. Your contact details will be removed from our membership database once you are no longer a member of the church. A church directory of current and former members details is made available as a PDF document and shared with current and former members only. This website has a members only authenticated area where this contact information is also made available. You can ask for all or any of your details to be removed (or amended) at any time.

Legal basis for processing your data

Church members and those who are in contact with the church

We are collecting this information to enable the church to keep in touch with you, run and administer the activities which you choose to partake in and provide pastoral support as appropriate. Data Protection legislation allows us to process this information as we regard it as being in the church’s legitimate interest. Consent forms are also required for Mainly Music, Adventures and other events such as Holiday Bible Clubs.

Data will only be held in line with our Church Data Protection policy and only for as long as it is needed.

Sharing data

We will not share your data with third parties without your consent, except if the law requires us to do so.

Your rights under the UK Data Protection Act 2018

Under Data Protection legislation, you have the right to request access to information about you that we hold.

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for the purpose of direct marketing
  • object to decisions being taken by automated means
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • claim compensation for damages caused by a breach of the Data Protection regulations.

To make a request for your personal information, or for any queries relating to how your information is used and your rights to access information, please email the Data Protection Officer at

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at

Changes to this privacy notice

We review our Data Protection Policy whenever changes are made to how we handle data. The last review date was October 2020.